PBL 2 - Part 1

PBL 2-Part 1

 a)      Disbursement Voucher

-is a document available in the financial information system that is utilized to     disburse fund to the outside.

-the disbursement voucher prepare once receiving of goods and approving the invoice together with related document that received earlier by the account payable.

-Disbursement voucher is for Internal Source

-Number of copies needed: - 1 copy only

-Purpose for issued the Disbursement Voucher is for authorizes payment of invoices before payment is made.

 

 

b)     Packing Slip

-Packing slip / customer receipts is a shipping document that a company’s delivery packages usually inside attached shipping pouch @ inside the package itself.

-Packing Slip is for Internal and External Sources

-Number of copies needed: - 2 Copy (one for Customer and One copy for Internal Control).

     

c)      Invoices

-is the commercial document issued by the seller to the buyer indicating the products and services. Also indicate that payment is due from the buyer to the seller according to the payment term.

-Packing Slip is for Internal and External Sources.

- Number of copies needed: - 2 copies (original keep by Accounts Dept and One copy for customer).

 

d)     Receiving Report

-the receiving report is the documentation by the department of what good and services have actually been received on the particular PO. This documentation serves as the authorization for payment good and services.

-this report to check the validity checks on vendor, items and employee number and the completeness check.

-Receiving Report is for Internal Source

- Number of copies needed:-3 (One for Accounts Payable, One copy for Purchasing Dept and Keep in File for internal control.

 

e)      Purchase Order

-commercial document issued by a buyer to the seller, indicating the type, quantities and agreed price for product and services that seller will provide to the buyer.

-this document to check the validity item number and vendor number, limit for amount credit and completeness checks.

 - Number of copies needed:-5copies

Ø      One copy for vendor

Ø      One copy for accounts payables

Ø      One copy for receiving dept

Ø      One copy for Requesting Department

Ø      One copy for Purchasing Dept.